Intellectual Property Committee
Terms of Reference
(Pursuant to Statute 7.1 – Intellectual Property and Regulation 7.1.1 – The Intellectual Property Committee)
- Statute 7.1 – Intellectual Property
- Regulation 7.1.1 – The Intellectual Property Committee
- Intellectual Property Committee membership 2013 (PDF 27KB)
- Intellectual Property Committee meeting schedule 2013 (PDF 25KB)
Core terms of reference
The RMIT University Intellectual Property Committee (“the Committee”) is an advisory committee to the Vice-Chancellor and President.
The Committee will be responsible for all aspects of intellectual property arising from research, its application and innovation, teaching materials and courseware and their commercial application (“intellectual property”) within the University and without limiting the generality of the same will:
(a) make policy recommendations on intellectual property ownership rights between the University, its academic and research groups, members of staff and students, its commercial companies and parties external to the University including the division of any income derived from the commercialisation of intellectual property
(b) recommend the extent to which the University will support the development of any intellectual property
(c) inform the Vice-Chancellor and President on the activities of the Committee
(d) recommend on the dissemination of material to inform the wider University community of any matters of intellectual property law, including for research, teaching materials, courseware and student assessment, and monitor the effectiveness of such dissemination
(e) inform the University community about intellectual property matters
(f) recommend to the Vice Chancellor and President the establishment of a sub-Committee to resolve any dispute submitted to it by a member of staff or student concerning:
- the ownership of intellectual property
- the division of any income arising from the commercialisation of intellectual property.
Where the Committee is unable to resolve any dispute submitted to it under these categories, the member of staff or student may appeal to the Vice-Chancellor and President under Regulation 7.1.1 sub -section 6(f).
- Vice-Chancellor and President, or nominee
- Deputy Vice-Chancellor Academic and Vice President, or nominee
- Deputy Vice-Chancellor Research and Innovation and Vice President
- University Librarian
- General Counsel
- Director, Research Collaborations and Partnerships
- Three academic staff members to be nominated by the Deputy Vice Chancellor Research and Innovation and Vice President, in consultation with the Deputy Vice-Chancellor Academic and Vice President.
- One representative of RMIT’s research student cohort.
The Committee, at the discretion of the Chair, will have the power to co-opt members to provide required expertise. Such members shall have full speaking and voting rights.
Persons may be invited by the Chair of the Committee from time to time as non-voting members to attend and advise the Committee on specific matters. An observer’s participation will extend only to the meeting(s) nominated by the Committee.
The Chair shall be the Deputy Vice-Chancellor Research and Innovation and Vice President, or their nominee.
If the role of Chair is undertaken by a nominee of the Deputy Vice-Chancellor Research and Innovation and Vice President, such nomination:
- shall be reviewed at the beginning of each year
- may be extended for consecutive terms
- may be chosen from the existing membership
- shall not negate the Deputy Vice-Chancellor Research and Innovation and Vice Presidents’ ex officio membership of the Committee.
The Committee will elect a Deputy Chair from its voting members at the first meeting in each calendar year.
The Committee Secretary will be appointed by the Chair and shall have no voting or speaking rights, except on the specific invitation of the Chair or by direction of the meeting.
- The Chair may authorise a meeting of an Executive of the Committee to facilitate business in a timely fashion.
- The Executive shall comprise the Chair or Deputy Chair, plus two members.
- Outcomes of executive meetings shall be included in the agenda of the next meeting of the Committee for ratification.
- Quorum for a meeting shall consist of 50% plus one of voting members.
- If no quorum is present notes may be taken of the meeting but motions may not be carried.
- In the absence of both the Chair and the Deputy Chair, a member elected by members present at the meeting shall preside.
The Committee shall meet:
(a) not less than once in each semester,
(b) when convened by the Chairperson, or at the request of the Vice Chancellor.
Minutes of each meeting of the Committee will be submitted to the Vice Chancellor and President.
Eligibility and elections
a. Nominated members will hold office for a term of two years, with an option to be reappointed.
b. Co-opted members will hold office for a term not exceeding one year from the date they are co-opted to membership of the Committee, with an option to be reappointed.
c. If a member or student representative ceases to hold the office which qualified him or her for appointment, the member will cease to be a member of the Committee and the position will become vacant.
d. Where a vacancy in the membership of the Committee occurs as in (c), or otherwise than by expiry of a member’s term of office, a person will be appointed or nominated to the Committee as prescribed in the relevant schedule to fill that vacancy. Where such vacancy occurs within three months before the expiry of the member’s term of office, the position may be left vacant for the remainder of the term.
a.A member of the Committee who is unable to attend a meeting of the Committee may nominate in writing to the Committee Secretary, not later than the advertised time of commencement of the meeting, another person to act as that member's proxy at the meeting.
b.A proxy must be eligible to be nominated to or for the position held by that member.
c. Any person nominated under sub-section (a) will be regarded as a member of the Committee for the purposes only of the meeting for which the person has been nominated.
d. A member will not be represented by a proxy at more than one meeting in any calendar year.
Approval of Council
30 August 2010
Approved, together with Regulation 7.1.1
2 July 2012
Approved, together with Regulation 7.1.1