TAFE staff records maintenance procedure

Procedure

Intent and objectives

To ensure the ongoing maintenance of TAFE staff competencies and qualifications and the recording of these.

Scope

All TAFE teaching staff.

Exclusions

Professional staff, academic staff, senior executive staff, childcare staff, teachers exclusively teaching VCE, Foundation Studies or Associate Degrees.

Procedure steps and actions

Procedure

Responsibility

Timeline

Maintain and update TAFE teacher Qualifications and Current Competency form for TAFE teachers and document

  • Vocational competency
  • Assessor and training competencies,
  • Qualifications
  • Licences or registration
  • Development, training or education

Attainment of qualifications, competencies, licences or registrations must be documented in the TAFE teacher Qualifications and Current Competency form and original documents must be sighted, copied and sent to Human Resouces for recording on the HR system.

Head of School/ or responsible manager, program director or coordinator

Bi-annually

  • At the start of the appointment and review/updated as part of the annual work planning and review process for fixed term and continuing staff
  • At the beginning of each semester for casual staff

Supervision arrangements for casual and fixed term staff who are unable to meet the assessor competencies and/or training competencies need to be documented in the Supervision of TAFE teaching staff form.

 Further details are available in the TAFE teaching staff mandatory qualifications, competencies and supervision guideline. 

At the beginning of each semester for casual staff.

Reminder listings will be provided to Heads of School, documenting staff and their qualifications recorded on the HR system.

Human Resouces

Three monthly

 Reminder listings are reviewed, updated and returned to Human Resouces with accurate information documenting all staff qualifications.

Head of School/ responsible manager/program director/ coordinator

Three monthly
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